The Information Privacy Act 2014 (the Act) came into effect on 1 September 2014 establishing a range of requirements for ACT public sector agencies in the handling of personal information. It covers the specific legal obligations of the Directorate when collecting and handling your personal information as outlined in the Information Privacy Act 2014 and, in particular, in the Territory Privacy Principles found in the Act. This statement is made in accordance with Territory Privacy Principle 1.3 of the Information Privacy Act. In particular, the Act introduces 13 Territory Privacy Principles (TPP's) which provide for the collection, storage, use and disclosure of personal information.
The Directorate’s Policy advises how we collect your personal information, what types of information we collect and hold, how we store, use, and disclose personal information, how you can access and correct your personal information, and how you can make a complaint about how we handle your personal information.
The Information Privacy Act 2014 defines ‘Personal Information’ as
‘Information or an opinion about an identified individual, or an individual who is reasonably identifiable: whether the information or opinion is true or not; and whether the information or opinion is recorded in a material form or not’.
It does not include personal health information about an individual, which is covered by the Health Records (Privacy and Access) Act 1997.
Access to and Correction of Personal Information
You can review any personal information collected about you by submitting a written request to us. You may recommend changes to your personal information if you believe it is incorrect. The obligation to correct information is subject to any applicable limitation in a law that provides a right to require the collection or amendment of documents.
If you believe that your personal information is being used for a purpose other than what was intended when it was submitted, you may contact us. In all cases, the Chief Minister, Treasury and Economic Development Directorate will take reasonable steps to verify your identity prior to granting access to your personal information or making corrections to the information collected.
How to contact us
If you have any comment in relation to any aspect of the collection, use, security of, or access to your personal information please contact us.
CMTEDD Privacy Contact Officer
Chief Minister, Treasury and Economic Development Directorate
GPO Box 158
CANBERRA ACT 2601
Telephone: +61 2 6207 5883; or +61 2 6207 8175
If the issue is not resolved to your satisfaction you may wish to contact the Information Privacy Commissioner. The role of the Information Privacy Commissioner for the ACT is performed by the Australian Information Commissioner.
Website Privacy Statement
This statement applies to the following website: www.archives.act.gov.au. This website is managed by ArchivesACT, Chief Minister, Treasury and Economic Development Directorate.
If you visit the ArchivesACT website to read or download information or conduct an online request, ArchivesACT automatically records only aggregate non-personal data about your use of the website in their log files.
This information may be used to improve the website and to help ArchivesACT to understand how people are using this site. The log files do not collect or store personally identifiable information.
Personal information is defined as information about an individual whose identity is apparent or reasonably identifiable.
No personal information is collected automatically through this website. All personal information collected and/or stored must be voluntarily provided by you.
ArchivesACT will only collect personal information about you when you voluntarily participate in an activity that asks for this information.
If you choose not to provide personal information when completing one or more of these activities, you may not be able to complete that activity. If you choose not to participate in these activities, your choice will in no way affect your ability to browse this website.
Use of Your Personal Information
Personal information you provide when using our website is strictly used only for the purpose it was collected and where extra information is required in order to provide the service you have requested.
ArchivesACT may use your contact details to respond appropriately, for example to advise receipt, address issues you, identify, or to seek action from another government agency or other organisation.
ArchivesACT will not share information about you with other government agencies or other organisations except in accordance with the Information Privacy Act 2014 (http://www.legislation.act.gov.au/a/2014-24/default.asp) or as required by any other law.
Storage and Security of Your Personal Information
Security measures including, but not limited to, authentication, monitoring, auditing and encryption have been integrated into the design, implementation and day-to-day practices of the entire ACT Government operating environment as part of its continuing commitment to risk management.
These security measures ensure the privacy of information while it is being transmitted across the Internet and protect your information against loss, misuse and alteration.
Access to and Correction of Personal Information
You can review any personal information collected about you at any time by making a formal request in writing to ArchivesACT.
Where an error in the information is found ArchivesACT will take reasonable steps to correct the information. The obligation to correct information is subject to any applicable limitation in law that provides a right to require the collection or amendment of documents.
If you believe that your personal information is being used for a purpose other than what was intended when submitted, you may contact ArchivesACT. In all cases, ArchivesACT will take reasonable steps to verify your identity prior to granting access to your personal information or making corrections to the information collected.
This website contains links to third party websites. ArchivesACT is not responsible for the privacy practices or the content of such websites.
Neither the ACT Government, nor any agency, officer nor employee of the ACT Government warrants the accuracy, reliability or timeliness of any information published by this system, nor endorses any content, viewpoints, products or services linked from this system and shall not be held liable for any losses caused by reliance on the accuracy, reliability or timeliness of such information.
How to Contact Us
If you have any comment in relation to any aspect of the collection, use, security of or access to your personal information via this website please contact ArchivesACT.
If the issue is not resolved to your satisfaction you may wish to contact the Office of the Australian Information Commissioner (http://www.oaic.gov.au/).